Hanoi SFD 2014

Event Description

Software Free Day is one of the biggest international annual events for promoting Free and Open Source Software, organized in hundreds of cities across the globe. This year, SFD would be also organized by Vietnam Free and Open Source Software Association in Hanoi, Ho Chi Minh and some other cities. During this day, a lot of activities would be held for thousands of attendees.

A small team of Fedora Ambassadors are invited to the event in Hanoi and organize some Fedora related activities there. This is also a good chance for active Fedora Ambassadors in APAC meet together once more to discuss critical issues like budget planning, mentoring, etc. face to face.

Language
While The SFD event wiki page is mainly in Vietnamese, all Fedora related activities would be listed separately here and linked to that main page.

Dates/Location

• When: September 19-20th, 2014
• Where: Hanoi University of Engineering and Technology
  Map: http://goo.gl/vMbGs6

Responsible Ambassador

• Truong Anh Tuan
• Nguyen Nang Thang

Attendees

Please add yourself if you want to attend including also your estimated budget request for transportation.
If you add your self, you better make sure to come!

Attendee	Arrival	Departure	Estimated travel cost	Funding request
Truong Anh Tuan	home city	home city	$0	N/A
Nguyen Nang Thang	home city	home city	$0	N/A
Kushal Das	18th	21st	$530	Yes

Event Schedule

• Fedora Meetup (Sept 19th): to discuss about regional related issues:
  • Budget planning
  • Future events/activities
  • Support needs
• Fedora activities in SFD (Sep 20th):
  • Keynotes and talks (in SFD common rooms)
  • A dedicated booth for distributing medias, swags and introducing to participants more information about Fedora and FOSS
  • A dedicated room for hackfest, installfest, workshops, talks(?)

Accommodation

Please add your name into the wiki.

Name	Room share	Arrival	Departure
Your name	Room Partner	Arrival date & time	Dept. date & time

Event Reports

Event Report
Please use this section to document and report about the event. Nice things to see in this section are blog posts about the event, pictures from the event, and anything else that might be valuable to showing the success of our participation in the event. If there were any "lessons learned" or problems that others might benefit from seeing please do include those here too. Some general information about report expectations can be found on the Event Reports page.

Ideas/Brainstorming

• Things to discuss during Fedora Meetup?
• Topics you can talk to (in English)?
• Swag and media you can bring to?
• Other activities? Really need a dedicated room?

Important Deadlines

Date	Stuff
Aug 24	All ideas and comments shared
Aug 24	All attendees registered, especially ones who need subsidy
Aug 31	Fedora program registered with SFD event owner (keynotes, talks, activities, booth, dedicated room, etc.)
Aug 31	All flights booked, hotel booked

Event Budget

Stuff	Estimated	Actual	Notes	Funding request
Hotel	$250		About $30 per double room per night
Foods and Drinks	$250		two group dinners and a lunch during meetup
Travel subsidy	$2,500		for about 6-7 persons from other countries/cities
Event Funding	$500		SFD is a community event
TOTAL	$3,500