This is a draft proposal for holding Flock 2014 in Colorado Springs, CO.
Colorado Springs
Situated on the front range of the rocky mountains and near the base of Pike's Peak, Colorado Springs is the second largest city in the state of Colorado, and the 41st largest city in the USA.
more needed
Staff
We need the names of at least two local people who will participate on the Flock committee and actively help organize the event. Please note this will require a significant time commitment over the next year and should not be undertaken lightly.
Transportation
- Major local airport(s)
- Colorado Springs (COS) and Denver (DEN)
- Distance from airport(s) to proposed lodging
- exact distance TBD - waiting on venue. COS is ~ 20 miles south, DEN is ~ 60 miles north
Transportation from Airports to Venue
There are no public transportation options available from either COS or DEN to the venue.
Estimate from shuttle company for transportation of 250 people
- from DEN - $25/person each way (after talking to companies about COS shuttle, I'm not 100% confident of this quote)
- from COS - $175 per trip for 14-passenger, $90 per trip for 10 passenger
- from COS - $790 for 5 hours of a 56 person bus, $133/hour after 5 hours
Given my memories of previous Fedora events in the US, I suspect that a 15 passenger van rental would be useful, if not required. A quote for that was ~ $150/day not including fuel.
Flight Estimates
| Origin | To DEN | To COS |
|---|---|---|
| BOS | 400 | 650 |
| RDU | 350 | 500 |
| BOM | 1250 | 1450 |
| CDG | 1100 | 1500 |
| PRG | 1550 | 1450 |
| VIE | 1400 | 1500 |
All flights found through orbitz, rounded up to the nearest USD 50; departing Aug 4 and returning Aug 9.
Local Transportation
Colorado Springs does have a bus system but it can be difficult to get from place to place in a timely fashion. The bus schedule is also somewhat limited at night.
There are taxis and Lyft does run in Colorado Springs.
Venue
Venue is still TBD - waiting on phone calls and emails.
- Proposed venue, including:
- Cost of venue
- Room availability for keynotes and capacity (assume 250 attendees)
- Room availability for sessions--number of rooms available, capacity of each, and configuration (classroom style, conference style, etc.) -- we need 6-8 of these, each with a capacity of at least 40
- Internet availability
Lodging
Lodging will most likely be organized through the venues that we're looking at in order to minimize transportation costs between lodging and the venue. As such, the estimate on lodging is TBD waiting on information from the potential venues.
- Cost of lodging--please provide written agreement from lodging specifying rates
- Number of single and double rooms available
- Note Internet availability and cost in lodging
- Distance from venue and transportation required between them
Evening Events
We've listed several options - some of them are going to depend on events out of our control and thus, we've listed more than 2 or 3.
Sky Sox Game
The Coors Picnic Terrace can be rented for Sky Sox (minor league baseball team in Colorado Springs) games. Assuming that there is a home game during Flock and the terrace has not already been reserved, they quote $25 per person for ticket, full bar (drinks from the bar are not included) and "All you can eat buffet of: BBQ pulled pork, fried chicken, hamburgers, hotdogs, baked beans, macaroni salad, potato salad, chips, cookies and Pepsi products".
Transportation Costs: TBD
Brunswick XL (bowling, laser tag etc.)
TODO
Catered Event in Lodging
TODO
Cripple Creek
TODO
Flying W Ranch
TODO
Pros and Cons
Pros and cons of the proposed location.