This is the main page for Latam Ambassadors FAD, which is a FAD focused on Fedora Ambassadors internal organization.
Justification
This FAD is focused on solving some problems of organization and others like:
- Budget problems.- In the last months, there have been budget problems due new reforms community which we could not adapt easily, for example check it out potty's comment message here
- Logistics problems.- With the last changes in the community, have been difficult to produce the necessary swags for the events (like FLISOL) and as always, the problem of refunds is recurrent (for example see the tickets [1] [2] [3]).
- Community impact issues.- Over the years, it has always talked about the ambassador's role to publicize the pros of using Fedora, join to the community and above all, "recruiting new collaborators." However, there is not a coherent strategy to attract collaborators yet. Since each Latin American country has a different reality face, some of them with a very low user base.
For the above reasons, it is necessary to have a FAD where we can focus exclusively on solving these problems. With it, we can fulfill our aims like promote Fedora and to get new and actives ambassadors.
¿Why on-site FAD?
To discuss the issues stated in the past paragraphs with full freedom and time to make decisive decisions for the whole Fedora Latin-American community. This event is intended to improve our organization that will help to fulfill the objectives of the ambassadors throughout time.
Purpose
- The main purpose is create a work plan for Latam Ambassadors aligned to new Fedora Project objetives with the following primary goals:
- Create a strategy for Latam ambassadors to improve their activities (events, meetups, enrollment process, etc) to match with the new fedora objectives.
- Create complementary rules for events organizations/coordinations, funding request, tickets management process, and similar tasks.
- Establish procedures about the planning of budgets according to the last changes in the Fedora project.
- In addition, we will attempt to complete the following secondary goals as time allows:
- Establish a strategy for swags production and distribution for all Latam countries.
- Create strategies for reimbursement process for Latam countries(or improve the existing rules).
- Establish criteria to prioritize important events to allocate resources.
- Create a calendar of important events in Latin America (FLISOL, FISL, LATINOWARE, etc) and by individual countries.
- Plan reinduction / mentoring sessions for ambassadors in new policies.
- Establish a ticket reviewer, their work rules and ticket review criteria.
Goals
- Create specific goals for fedora aligned to the fedora community mission.
- Create specific strategies for fedora community in LATAM based on maked goals.
- Create specific activities and task to improve the community and enroll colaborators into the fedora community.
- Identify success cases of fedora in LATAM and choose target groups to divulge fedora.
- Make complementary rules and procedures to make suitable budgets by quarter.
- Make complementary rules and procedures to request these resources (buy and reimbursement).
Impact
The completion of these goals will create the following positive changes within the project:
- Planning the budget in better way we can optimize the investment and achieve better impact in the Latin American community.
- Improving the actual rules will be achieved to improve the time of approval of the tickets and their quality so as to optimize the expense (better-targeted spending).
- The strategies that will be developed should increase the number, active and productive participation so that more effective and constant collaborators can be reached.
These outcomes connect with the following Fedora Community Objectives by:
- Creating a Free (as in Freedom) distribution : Having a strategy for ambassadors, it will be possible to have more collaborators in the medium and long term. This will improve the future distributions of Fedora.
- Building open source software communities : Improving the actual rules, conduct code, guide of operations (tickets, events, etc), we can get a harmonious coexistence within the ambassador's group and strengthen the community.
- Developing the science and practice of building communities : The application of the strategies that will be created will help to generate interest groups and they will be able to develop the distribution and it's scientific, educational, etc. use.
Detailed Work Items & Final Attendees
Participants
Name | Remote? | City and Country | Confirmation |
---|---|---|---|
Alex Irmel Oviedo Solis(Local coordination only) | Cusco - Peru | X | |
Tonet Jallo | Puno - Peru | X | |
Itamar Reis Peixoto | Uberlandia - Brasil | ||
José Reyes | Panama City - Panama | X | |
Eduard Lucena | Santiago de Chile - Chile | X | |
Adrian Soliard | Cordoba - Argentina | X | |
Brian Exelbierd | Czech Republic | X | |
Samuel Gutiérrez | Managua - Nicaragua | X |
Schedule
Thursday, 2017-07-13
Time | Speaker | Talk/Activity | Details |
---|---|---|---|
09:00 - 09:30 | Organizing team | Reception of attendees | |
09:30 - 09:45 | Alex Oviedo | Welcome talk | |
09:45 - 10:00 | all attendees | Self-introduction | Each must present himself (include: full name, nickname, country of origin, etc.) |
10:00 - 11:00 | Brian Exelbierd | Project fedora: Explanation of the new mission and the objectives of the fedora project. |
|
11:00 - 12:00 | all attendees | Regional and by country diagnostics | Each participant must show a diagnosis of their country, for example: - Fedora user groups and collaborators. |
12:00 - 13:00 | |||
13:00 - 15:00 | Lunch | ||
15:00 - 16:00 | Neville Cross | Success stories of the fedora community in Latam | Yn1v will show cases of success that we can replicate in other countries |
16:00 - 17:00 | All attendes | Define specific objectives for the fedora community in Latam |
It should be noted that:
- This is a team of volunteers with different jobs in |
17:00 - 18:00 | Break | ||
18:00 - 19:00 | Eduard Lucena | Escribir para Fedora Magazine | Talk general public (students, teachers, techies). |
19:00 - 20:00 | Adrian Soliard | Seguridad Básica en Fedora | Talk general public (students, teachers, techies). |
Friday, 2017-07-14
Time | Speaker | Talk/Activity | Details |
---|---|---|---|
09:00 - 10:00 | Brian Exelbierd
All attendees |
Project fedora: Explanation of the new mission and the objectives of the fedora project(remind). |
|
10:00 - 11:00 | all attendees | Define specific strategies for LATAM and its metrics | Create suitable strategies to to develop the Latin american community based on objectives defined the previous |
11:00 - 12:00 | |||
12:00 - 13:00 | |||
13:00 - 15:00 | Lunch | ||
15:00 - 16:00 | All attendees | Define specific activities for LATAM | Here we can plan some activities based on strategies, considering: |
16:00 - 17:00 | |||
17:00 - 18:00 | Break | ||
18:00 - 19:00 | Jose Reyes | Porque es importante ser usuario y contribuidor fedora | Talk general public (students, teachers, techies). |
19:00 - 20:00 | Eduard Lucena | Virtualización Libre: virt-manager y Gnome Boxes | Talk general public (students, teachers, techies). |
Saturday, 2017-07-15
Time | Speaker | Talk/Activity | Details |
---|---|---|---|
09:00 - 10:00 | All attendees | Improve logistic procedures | We must improve: - Centralize the production of swags and distribution. |
10:00 - 11:00 | |||
11:00 - 12:00 | All attendees | Improve behavior and meeting standards | In this activity all existing rules will be collected and some will be added (only the necessary) |
12:00 - 14:00 | Lunch |
Planning Prerequisites
Work out budgetDecide on Dates and LocationArrange FacilitiesList ResourcesArrange Lodging- Arrange Refreshments
Plan
- Location: Cusco - Peru
- Date:: July 13, 14 and 15.
- Personnel (people who might fit the bill)
- Alex Irmel Oviedo Solis - As helper only(Peru)
- Tonet Jallo(Peru)
- Itamar Reis Peixoto(Brasil)
- Jose Reyes(Panama)
- Eduard Lucena(Chile)
- Fredy Condori(Bolivia)
- Adrian Soliard(Argentina)
- Brian Exelbierd(EEUU)
- Samuel Gutiérrez(Nicaragua)
Logistics
Snacks/Beverages: $3.20
Lunch: $3.20
Dinner: Not covered
Budget
Contributor | Dept | Arrv | Cost |
---|---|---|---|
Tonet Jallo | Puno - Peru | Cusco - Peru | $40.00 |
Itamar Reis Peixoto | Uberlandia - Brasil | Cusco - Peru | $600.00 |
Abdel Martinez | Panama City - Panama | Cusco - Peru | $570.00 |
Samuel Gutiérrez | Managua - Nicaragua | Cusco - Peru | $1 279.54 |
Eduardo Echeverria | Bogota - Colombia | Cusco - Peru | $425.00 |
Eduard Lucena | Santiago de Chile - Chile | Cusco - Peru | $410.00 |
Fredy Condori | La Paz - Bolivia | Cusco - Peru | $80.00 |
Adrian Soliard | Parana - Argentina | Cusco - Peru | $700.00 |
Brian Exelbierd | FCAIC | Cusco - Peru | $0.00 - bex's travel comes from a RH budget, not Fedora |
- Travel: $ 4 104.54
- Housing: $ 650.00
- Space: $00.00 (Universidad Global del Cusco Main sponsor)
- Supplies: $370.00
- Lunch for 12 people x 3 days
- Snacks for 12 people x 3 days
- Printed Material (copies, work papers, etc)
- Local transportation
Total budget: $5 124.54
Report
Blog reports
- Brian Exelbierd [4]
- Eduard Lucena [5]
- Tonet Jallo [6]
- Alex Oviedo (English version, Spanish version)
- Samuel Gutiérrez (English version, Spanish version)
- José A. Reyes H. [7]
- Adrian "Chino" Soliard (English version, Spanish version)
Work reports
Objetivos
Objetivo | Explicación |
---|---|
Fortalecer la presencia de la comunidad fedora en las universidades e instituciones de educación básica de Latinoamerica. | Al promover la comunidad y el uso de fedora ganamos usuarios lo que en el futuro generara mayor cantidad de colaboradores. |
Fomentar la colaboración entre los equipos de la comunidad proporcionando retro-alimentación y sugerencias de los usuarios. | Los embajadores son los promotores de fedora y al estar en contacto con el mundo pueden obtener retro-alimentación importante a la comunidad para mejorar de forma continua. |
Fomentar la armonía entre todos los miembros de la comunidad minimizando las brechas culturales y de idioma. | Al reducir las barreras culturales y de idioma harán que el trabajo colaborativo mejore y la comunidad crezca. |
Matriz FODA (Fortaleza, Oportunidades, Debilidades, Amenazas)
Fortalezas
|
Debilidades
| |
Oportunidades
|
|
|
Amenazas
|
|
|
Estrategias
Estrategias |
---|
F-O |
Promover la colaboración entre los distintos equipos que tengan comunicación con el equipo de embajadores (marketing, empaquetadores, diseñadores, etc). |
Canalizar las sugerencias y necesidades de los usuarios de fedora a los equipos adecuados de la comunidad. |
Proponer mejoras a la infraestructura de la comunidad Fedora para mejorar el trabajo del equipo de embajadores. |
Promover Fedora y la comunidad en los ambitos universitarios y de educación basica enfocandolo en el aumento de usuarios y luego de colaboradores. |
Mejorar el procesos de gestion de eventos de la comunidad y divulgarlos. |
D-O |
Fortalecer la comunicación para mejorar las relaciones culturales y de idioma en la comunidad latinoamericana. |
Fortalecer la presencia de la comunidad Fedora en las universidades de Latinoamerica y en las instituciones educativas de Educación Basica Regular. |
F-A |
Promover y participar en los canales de soporte en español y otros idiomas (ask, IRC, Telegram, etc) |
Diseñar charlas/talleres orientadas a captar nuevos usuarios para fedora (de otras distribuciones o de windows). |
D-A |
Establecer medidas correctivas dirigidos a los colaboradores que no cumplan las reglas y/o comportamientos inadecuados. |
Motivar a los colaboradores activos a seguir participando. |
Facilitar los medios para que los colaboradores inactivos se reincorporen a la comunidad. |
Propiciar un entorno de colaboración y continuidad de trabajo cuando algunos colabores tengan que parar. |
Actividades
Actividad | ¿Como lo medimos? |
---|---|
F-O | |
Promover la colaboración entre los distintos equipos que tengan comunicación con el equipo de embajadores (marketing, empaquetadores, diseñadores, etc).
|
|
Canalizar las sugerencias y necesidades de los usuarios de fedora a los equipos adecuados de la comunidad.
|
|
Proponer mejoras a la infraestructura de la comunidad Fedora para mejorar el trabajo del equipo de embajadores.
|
|
Promover Fedora y la comunidad en los ambitos universitarios y de educación basica enfocandolo en el aumento de usuarios y luego de colaboradores.
|
|
Mejorar el procesos de gestion de eventos de la comunidad y divulgarlos.
|
|
D-O | |
Fortalecer la comunicación para mejorar las relaciones culturales y de idioma en la comunidad latinoamericana.
|
|
Fortalecer la presencia de la comunidad Fedora en las universidades de Latinoamerica y en las instituciones educativas de Educación Basica Regular.
|
|
F-A | |
Promover y participar en los canales de soporte en español y otros idiomas (ask, IRC, Telegram, etc)
|
|
Diseñar charlas/talleres orientadas a captar nuevos usuarios para fedora (de otras distribuciones o de windows).
|
|
D-A | |
Establecer medidas correctivas dirigidos a los colaboradores que no cumplan las reglas y/o comportamientos inadecuados. | |
Motivar a los colaboradores activos a seguir participando. | |
Facilitar los medios para que los colaboradores inactivos se reincorporen a la comunidad. | |
Propiciar un entorno de colaboración y continuidad de trabajo cuando algunos colabores tengan que parar. |
Swags
The Latam representatives deciced centralize the swags production in USA, them send these to coordinators in each country/sub-region.
In same cases like Brazil (import taxes are very expensive) and some caribbean countries (Issues importing thing from outside) the swags will produce inside that countries or evaluate alternatives to send these to them. This talks will be internal coordinations with local coordinators.
The coordinators of each country will be shown in the LATAM Swags Page
Budget Strategy
The budget problems of these months were originated by changes introduced into budge process this year.
For that reason, we decided make partial budgets by quarters that should be presented one month before the start of the following quarter. For example, the 3rd quarter begins in september and we must present the budget of that period in the month of August to famsco and the council.
The budgets should contains the events of the quarter and their costs (transportations, hostels, extra swags, etc). These changes maybe will originate that last hour events will not aproved, but we can add some extra money for that cases.
Event Organization
In the last months other problems were the events organization, because some people not complete the process and were dificult to help them. For that reason we work in a guideLine for event organization.
This Guide Line could be seen in the Latam Event Organization Guide Line Page. Any people that wants to organize an event and need resources from fedora should comply all steps of the guide line, else their tickets will not be approved.
Meetings
During the last months we also had problems in the meetings due to the lack of order, reason why we decided to make a new structure for the meetings with some improvements.
The new meeting structure can be consulted at Fedora Latam Ambassadors Meetings page (Currently we are working on it).