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Revision as of 06:09, 2 October 2008 by Herlo (talk | contribs) (→‎Fun: added t-shirt design)

Fedora Ambassador Day NA 2008

The FAD 2008 is an event intended to plan the ambassadors' activities in 2009 and to have some fun together.

Organization

Duration

  • Friday, 2008-10-10 to Sunday, 2008-10-12

Location

  • City: Columbus, Ohio
  • Airport: Columbus, OH (CMH)

This is the location for the Ohio Linux Fest - a decent sized midwest open source software conference in Columbus, Ohio. We generally have a good turn out of Fedora folks helping and the timing of OLF coincides nicely with the renewed NA efforts to make a first location for a Fedora Ambassadors Day for North America.

Accomodation

Although we are asking for a budget, its likely we will not be reimbursements for rooms and food for this FAD as we do not have budget money set aside for it. Due to historical turnout for OLF we still expect enough people to be able to make it to be worthwhile and hopefully set the state for future FADs for North America.

Hotel information can be found here:

http://www.ohiolinux.org/hotel.html

Ride Sharing / Car Pooling

People who drive to the FAD by car or get to the airport by car and have some free seats available are asked to help others to get to the FAD. Please add below how many seats you have available, where you start the journey and where you could possibly pick up folks.

Driver Seats available Starting point Destination Possible pick up points
PascalCalarco 3 South Bend, IN Columbus, OH Indianapolis, IN and Dayton, OH or Fort Wayne, IN


People who'd like to join one of the drivers above, please ask the driver if he's still got a free seat and where he could pick you up. If you both agree on the terms (e.g. time, location, cost sharing, etc.) add yourself to the list below in order for other people to see which driver still has free seats available.

Driver Passenger Pick up point

Attendees

Please indicate whether or not you will be able to attend. Please add a note if you have no choice but to arrive later/leave earlier (i.e. are not there on Friday and/or Sunday).

Responsible Ambassadors

Confirmed

Possible

Agenda

Business

Incomplete - Still in the works. Feel free to add suggestions.

  • Interfacing with your local LUGs (IE Help Support / Organize / or even attend)
  • It's not all about Linux Conferences - Getting speaking engagements at non-Linux events
  • Planning for future FAD events and frequency. Semi-Annually or Quarterly. To be held at specific annual events IE OLF, The Summit?
  • Recruiting and involvement effort.
  • Discuss the F-A-L topic.
  • Utilize Fedora extensions and conferencing capabilities.

Fun

Feel free to add your own ideas. Please note, that we most probably won't make this decision public before the FAD has begun - see it as a little surprise. We might or might not take anything that was suggested here. But your ideas are a great help for brainstorming, anyway.

Ideas:

  • FADPub :-) Friday Evening
  • T-Shirts (Designed by Clint Savage

Tentative Schedule for Sunday October 12 2008

Time Topics
8:00AM coffee and breakfast, introductions and 'What is an Ambassador' presentation
8:45AM keysigning party -- bring your government id and your gpg key fingerprint
9:30AM Discussion of FAmNA's goals and focus
10:30AM Marketing plans (i.e ambkit, eventbox, regional ambassadors, budget, f-a-l)
12:00PM Lunch and Discussion of FAD Frequency, meetings, etc
1:00PM Depature

Budget

$500 budget has been put in place. We will have to collect receipts and get reimbursed from Max Spevack.

Current Budget Items

These are estimated costs

  • Holiday Inn Express Conference Room - $160
    • Consider renting projector and whiteboard
  • T-shirts (between 10 and 20 shirts) - $100
  • Lunch for FAMNA membership on Sunday - $200
  • FADPub on Friday night - $40 (probably one round each)

Totals $500

Remoting the meetings

How to share the meetings for interactions with remote attendees.

Bare minimum

  • Everyone with a laptop joins the designated IRC channel
  • All documents worked on are done in Gobby as a virtual whiteboard
  • Write up notes and post them as you go to the wiki

Good minimum

  • Everyone with a laptop joins the designated IRC channel
  • All documents worked on are done in Gobby as a virtual whiteboard
  • Write up notes and post them as you go to the wiki
  • Wiki + gobby + IRC are projected on the wall, showing as much ongoing information as possible
  • Single microphone with audio turned down, dialed via softphone to talk.fedoraproject.org

Sweet setup

  • Everyone with a laptop joins the designated IRC channel
  • All documents worked on are done in Gobby as a virtual whiteboard
  • Write up notes and post them as you go to the wiki
  • Wiki + gobby + IRC are projected on the wall, showing as much ongoing information as possible
  • Speaker phone setup to VoIP room
  • Streaming video
  • Streaming audio
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