Archive:FUDCon:KualaLumpur 2012/Budget

Budget

Travel Information

Accommodation

There are a number of hotels approximately 3-5km from the venue ranging from cheap to expensive.

Company	Phone	Rate	Distance to Venue	Notes
Hotel Sri Petaling	+60390582323	MYR184 for 2 person room, MYR310 for 4 person room	4KM http://g.co/maps/zvn93	Also have hall facilities. Plenty of food areas nearby
Hotel 128	+60389940332	MYR148 for 2 person room, MYR 188 for 3 person room	3KM http://g.co/maps/5vmzd
Palace Golden Horses	+60389464888	MYR300 per 2 person room	4KM http://g.co/maps/3nk4d	High end hotel, free internet

The venue is also near the Bukit Jalil & Sri Petaling LRT station and we will be providing shuttle service to pick people up from/to the LRT stations.

Route from Bukit Jalil LRT to venue (2KM) : http://g.co/maps/t2ejs

Route from Sri Petaling LRT to venue (2KM) : http://g.co/maps/6t2p2

Hotel Availability

Checked on Feb 29 2012:

Hotel Sri Petaling (from 17 May to 22 May)

• Superior King (2person) - 20 available
• Superior Twin (2person) - 20 available
• Family Standard (up to 3) - 1 available
• Family Superior (up to 4) - 5 available
• Family Deluxe (up to 4) - 4 available

Hotel 128 (can't get reservation timings)

• Superior Room Type 1 (Queen x 1) - has 30 rooms
• Superior Room Type 2 (Single x 2) - has 3 rooms
• Family Room Type 1 (Queen x 1 + Single x 1) - has 12 rooms
• Family Room Type 2 (King x 1) - has 3 rooms

Palace of the Golden Horses (reservation room max is 9 online)

Power

Malaysia uses 240V UK power socket. http://en.wikipedia.org/wiki/BS_1363

Remember to bring the correct adapter if you are coming from overseas.

Internet around the City

You can find free wireless connection around the city at certain coffeeshops and restaurants. Some main ones which usually have wifi:

• McDonalds
• KFC
• Starbucks
• Old Town White Coffee

3G

You can also grab a 3G prepaid sim for internet, they are relatively cheap and should be decent enough for browsing the internet.

• Celcom: http://www.celcom.com.my/broadband/plans_daily_weekly.php
• Maxis: http://www.maxis.com.my/personal/broadband/wireless_daily.asp
• Digi: http://www.digi.com.my/internet/3g/pricing_payu.html
• U Mobile: http://www.u.com.my/u-broadband/mobile_broadband_plans

You will need to activate the daily plans before using, else you'll be charged by bytes which is very expensive. So make sure you follow the steps provided by the provider to activate. Usually the activation simply requires sending some SMS to a particular number.

Budget

Current Estimated Rough Budget

Excluding flight

Cut off point: 70 sponsored attendees including crew and volunteers.

Budget is mainly based on quite-worst-case scenario prices.

Item	Cost Per Unit (MYR)	Quantity	Total (MYR)
T-shirt	37	70	2590
Lunch/Tea for 3 days	20 * 3	70	4200
Lanyard/Badges	6	150	900
Vertical banners with stand	195	6	1170
10feet x 2feet banner	400		400
Swag (nicetohave)	1000		1000
Social event (FOODCon)	3000		3000
Misc utensils (scissors, paper, markers, etc)	150		150
Bus charter	1000		1000
Audio / Visual equipment
Electrical/networking equipment
Hotel	180*5days	10	9000
Total			23410 (~USD 7500)

Flight

• very bad case scenario 1, 20 from christchurch (most expensive airasia flight) - 18000 USD
• very bad case scenario 2, 20 from mumbai - 13500 USD
• good case scenario 1, 20 from around SEA - ~6400 USD
• good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD
• likely scenario, 3 from .ph, 3 from .vn, 1 from .jp, 2 from .au, 5 from .in, 1 from .cn, 3 from around SEA - ~7800USD

stuff from bid document, preserve for now

Pre-registration

#	Name	need sponsorship?	Vegetarian	T-shirt size	Roomshare?	Hotel booked	E-mail	Comments
7	Rifka Hayati	No	No	M	Stay-at-home	-	laftblack (at) gmail.com	Volunteer
8	Michel A. Salim	No	No	S	Stay-at-home	-	salimma (at) fedoraproject.org	Attendee
9	Satria Aji Mufatra	No	No	XL	Stay-at-home	-	sajimufatra@yahoo.com, satriamufatra@gmail.com, Satriamufatra@fedoraproject.org	Volunteer
10	Harish Pillay	No	No	XL	yes	no	hpillay@redhat.com, harishpillay@fedoraproject.org	CommArch

Quotations

StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing - http://fedora.my/docs/fudcon-kl-2012/quote-stableformation/view

DreamShocker quote for sticker, tshirt, and badges - http://fedora.my/docs/fudcon-kl-2012/quote-dreamshocker

Item	Price per Unit	Notes
T-Shirt	MYR37	rubberized printing, similar to FUDCon Pune tshirt
Lanyard with logo	MYR6
Vertical banner with stand	MYR195
10feet x 2feet banner	MYR400
8X8cm sticker (400 pcs)	MYR325.00	Fedora logo
1 inch badges (200 pcs)	MYR360.00	Fedora logo

Equipments

Item	Availability	Details
Projectors	Available	The host's rooms are equipped with projectors.
Audio (for main hall)	Available	Main halls are equipped with audio systems.
Power extensions	?	Rent? Buy? Anybody got plenty and can let us borrow?

FOODCon

(a.k.a FUDPub)

More details to be confirmed. Projected budget is 1000USD.

Possible options:

• BBQ at hotel's pool
• Dinner at a restaurant
• Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
• Hangout in iCity ? - theres a number of restaurants around - need cost for transportation

Catering

Possible catering partners (Lunch + Tea break):

Non-Veg

Company	Phone	Note
Udi Enterprise	+60380681912

Veg

Company	Phone	Note
Ahimsa Vegetarian Restaurant	016-336 6949	1st Floor Carrefour Sri Petaling

Transport from Accommodation to Venue

• Chartered bus (42 person) would cost 200USD per day
• APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed