How to organize a Fedora event

Event Organizers' Resources

There is a lot of preparation to do before an event. This guide will help you to not forget some parts.

Looking for ideas?

• Look in the Fedora Events list

How to participate in an event

• Visit the Fedora Events list and participate at an existing and already planned event to learn how stuff can be done.

Organize the participation at an event

First Steps

• If you are involved in organizing an event for Fedora, please add it to the Fedora Events list, so others can easily find it.
• It's a good idea to send an announcement to the ambassadors mailing list .
• For the planning of an event we suggest that you setup up a wiki page with the event name as title and all relevant information. Take this template if you are not familiar with the wiki.
• Attend the monthly ambassadors meetings to find helping hands and promote your event.

Material request

• As an ambassador you have the possibility to get event materials from the Fedora Ambassadors Material Request page. By the way, the deadline is not negotiable.

FUDCon

• Big events often organize a FUDCon at the same time. More details about organizing a FUDCon .

Accommodation

• Big events like LinuxTag have a duration of 4 days. There has to be a person responsible for the accommodation aka is looking for a place to sleep. There are good reasons to stay at the same place because all ambassadors can eat together breakfast, it's easier to organize things for the leisure time, it helps save money and it's definitely more fun.

Visuals

Please check the Logo Usage Guidelines and ask logo@fedoraproject.org for a usage permission before using the Fedora Logo .

• Posters
• StatisticsPoster

In western Europe are some textile banners available from LinuxTag 2007 .

Media and Flyers

• Flyer
• Media

Hardware

• If you have a small booth (only a small table), take your laptop with you and use it to show Fedora to the visitors.
• At larger booth you have the issue that you need more hardware especially larger TFTs. A good solution is to check if there is a Red Hat office in this city and then ask the people there to help out with hardware. This works very well.
• Perhaps one day there will be an EventBox with hardware, but for now use it as a check-list.

Clothes

• The Ambassador Polo Shirt is, of course if possible, the standard shirt for European events. With this shirt there is a difference to other project.
• We suggest that all attendees wear the same shirt. It's easier for the visitors to identify a representative of the booth this way.
• Of course you are free in choice of your clothing but don't forget that you represent Fedora and not yourself. At a event we are more salesmen than somebody else.

Others

• Business cards
• Prepare your Personal EventBox.

Report

• Other ambassadors are always interested in your experience. What was good or bad? Where is potential to improve something?
• If you have, show us some pictures of the event. This is a good resource to see how the booth layout was and the surroundings.
• Join the monthly ambassadors meetings to recapitulate and answer open questions about the event.
• Check Reporting Guidelines to get help